BITS Pilani

  • Last updated on Wednesday, May 17, 2023

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Centralized Purchases Unit

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Centralized Purchases Unit (CPU) at BITS Pilani, Hyderabad Campus serves the faculty, staff members and students by facilitating the processes of procurement of equipment and consumables by issuing purchase orders and release of work orders for civil, electrical and other maintenance works within the campus. CPU would work closely with accounts division and sponsored research & consultancy division (SRCD) in getting the approvals.

Central Stores within CPU is responsible to receive purchased material, processing and submission of invoices to accounts division.


Submit the Invoice/Bill at Central Stores to close the Purchase Order (PO)

  • Activities of CPU

    • Receiving indents from departments and divisions and preparation of purchase orders.
    • Seeking quotations from different vendors.
    • Preparation of comparative statements and conducting technical and price negotiation meetings between end users and vendors.
    • Release of the purchase orders and work orders.
    • Follow-up with the vendor for delivery of purchased material.
    • Processing of bills/ invoices and preparation of payment advice that would be submitted in accounts division.
    • Maintenance of general stores items including stationery.
    • CPU and Central Stores are working completely in ERP System. The CPU will prepare Purchase Orders (PO) in ERP and it is approved by FIC-CPU in ERP.
    • Goods Receipt Note (GRN) after receiving of materials is also prepared in ERP. 
    • Based on instructions and data provided by Accounts Division, Central Stores will assist in labelling Fixed Asset Codes.
    • Account Codes and Analysis Codes will be entered in order to segregate the items as Equipements/Consumables/Services/Furniture/ICT and Vehicles.

  • Frequently asked questions (FAQs)

    Click here to download FAQ's

  • Contact details

    Mr. K. Suneel
    Purchase Manager
    CPU & Central Stores (Mon - Sat: 9 AM to 6 PM)
    Address: Auditorium Cellar (backside of the Cafeteria)
    Tel: 040-66303826 or 040-66303861
    E-mail: cpu@hyderabad.bits-pilani.ac.in or stores@hyderabad.bits-pilani.ac.in 

  • Video guide to understand Purchase Modules in ERP

Important Documents

Purchase procedure and Guidelines
 
 
 
 
 
 
 
 
 
 NFA & Approval Forms
 
 
 
 
 
 
 
 
 
17. Accounts and Analysis Codes
 
18. Guidelines and procedures for Disposal of items/Equipments
         a) Committee Members
          b) Guidelines
          c) Format
 

Quick Links

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